A smarter way to bring teams together
Planning companywide events should be exciting. In reality, it often feels overwhelming.
Between managing travel policies, tracking RSVPs, coordinating bookings, and answering endless questions from attendees, event travel can quickly turn into a logistical headache. Travel managers and admins are left juggling spreadsheets, emails, and disconnected tools. Attendees are confused about where to book, what is allowed, and whether their travel is approved. Leaders lack visibility into costs, compliance, and participation until it is too late.
Today, KAYAK for Business is changing that.
Launching now, Events by KAYAK for Business makes it easier to plan meetings, offsites, and company gatherings by bringing event setup, attendee travel, and reporting into one centralized platform. The result is fewer emails, clearer policies, better visibility, and a smoother experience for everyone involved.
Why event travel needs a better solution
As organizations become more distributed, business events matter more than ever. Offsites, leadership summits, sales kickoffs, and companywide meetings play a critical role in building culture, aligning teams, and driving results. But the tools used to manage these events have not kept up.
Common challenges include:
- Confusion around travel policies and booking rules
- Missed RSVPs or late bookings
- Limited visibility into who has booked and who has not
- Manual reporting for finance, HR, or compliance
- High administrative workload for travel and event managers
Events by KAYAK for Business was built to solve these challenges head on.
“Organizing and managing travel for business events can be complex and time consuming,” says Eva Fouquet, SVP of KAYAK for Business. “Our new Events feature is more than a booking tool. By centralizing event travel and data, it reduces the workload on travel admins and gives teams better oversight. It simply makes bringing people together easier, so everyone can focus on what matters: creating connections, sparking ideas, and driving results.”
What is Events by KAYAK for Business?
Events is a new feature within KAYAK for Business that allows companies to plan and manage event related travel in one place. From event creation to attendee booking to real time reporting, everything is designed to be intuitive, flexible, and compliant.
It is not just about booking travel. It is about giving organizations control and clarity, while giving attendees a seamless, self service experience.
Key features of Events
Event setup and management
Setting up an event should not take days or require multiple tools. With Events, event managers can create events in minutes and configure everything upfront.
Key capabilities include:
- Create events quickly with clear timelines and deadlines
- Configure travel policies specific to each event
- Set RSVP and booking deadlines to keep planning on track
- Invite attendees and guests in bulk
- Choose between individual or unified event policies
This flexibility ensures that every booking stays compliant, while still reflecting how teams actually operate.
Attendee management and booking
Once invited, attendees experience a simple and intuitive flow that removes friction from the process.
Attendees can:
- Receive invitations through multiple channels, including email, homepage banners, and modal nudges
- RSVP in a single click
- Book their own travel through KAYAK’s global travel marketplace
- Stay within company policy and budget automatically
Each trip is tracked as a dedicated record tied to the event. Changes and cancellations are easy, reducing back and forth between admins and attendees.
For event managers, this means fewer manual tasks and fewer questions to answer. For attendees, it means clarity, autonomy, and confidence that they are booking correctly.
Analytics and reporting
Visibility is critical when managing events at scale. Events provides real time dashboards that give event managers a clear view of what is happening at every stage.
Dashboards show:
- Invitation and RSVP status
- Booking progress and compliance
- Travel details by attendee
- Overall visibility into event travel activity
Reports can be exported in a click for finance, HR, or compliance teams, eliminating manual reconciliation and last minute surprises.
What makes Events different?
Events by KAYAK for Business was designed to reflect real world organizational complexity, not force teams into rigid workflows.
Unlike one size fits all solutions, Events offers:
- Flexible policies that mirror how organizations actually operate
- Full access to KAYAK’s global travel marketplace for every attendee
- An intuitive self booking experience for employees and guests
- The ability for event managers to RSVP or book on behalf of attendees
- Multiple registration types with distinct policies, payment methods, and reporting
Everything lives in a single platform, giving teams both flexibility and control.
Organizations can customize:
- Booking limits
- Approval flows
- Spending caps
- Payment methods
- Reporting structures
Attendees benefit from a familiar KAYAK booking experience, while event managers maintain oversight and compliance throughout the process.
Built for how modern teams work
Events is designed to fit seamlessly into existing travel programs. It does not replace core travel management. It extends it.
Whether teams are hosting a small leadership offsite or a large companywide gathering, Events adapts to the scale and structure of the organization. Travel admins gain back time. Finance teams gain clarity. Leaders gain confidence that events are running smoothly.
Most importantly, teams can focus less on logistics and more on the purpose of the event itself.
Trusted by leading companies
KAYAK for Business helps companies book, manage, and track business travel in one place. It has become the platform of choice for two of the top five firms on Business Travel News’ 2024 Corporate Travel Top 100 list.
With Events, KAYAK for Business extends that trusted foundation into event travel, offering a smarter way to bring people together.
Availability
Events by KAYAK for Business is rolling out starting today.
To learn more about the platform and request a demo, click here.
About KAYAK for Business
KAYAK for Business combines the power of the world’s leading travel search engine with tools designed specifically for business travelers. It serves companies of every size, from fast growing startups to global enterprises, helping them book, manage, and track business travel in one place.
For more information, visit https://www.kayak.com/business/.
